Privacy Policy
The Shock Society Foundation (“SSF,” “we,” “us,” or “our”) respects your privacy, and we are committed to protecting your privacy through our compliance with this Privacy Policy (“Policy”). This Policy was created in order to demonstrate our commitment to the privacy of our members, event attendees, sponsors, grant recipients, and website users and governs how we collect and use data, including from forms, our apps, registration platforms and websites, social media and our website: https://shocksocietyfoundation.org (“Website”). By accessing our Website or providing your information to us, you accept and agree to the practices described in this Policy.
This Policy has been compiled to better serve those who are concerned with how their “Personally identifiable information” (“PII”) is being used online. PII, as used in US privacy law and information security, is information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context. Please read our Policy carefully to get a clear understanding of how we collect, use, protect or otherwise handle your PII in accordance with our Website.
What Types of Data We Collect and How We Use It
We collect a variety of information from you when you register on our site, place an order or enter information on our site. When ordering or registering on our site, as appropriate, you may be asked to enter your name, email address, mailing address, phone number, or other details to help you with your experience.
Personal Data may include name, employer, email, employer phone, mobile phone, address, credentials/certifications, credit card information, IP addresses, and details of products and/or services purchased and identifies you as an individual or is information that can be linked to you as an individual (“Personal Data”).
What We Collect and How We Use It
Name
We may use your name to personalize digital and print communications sent to you by Shock, on name badges at Shock programs that you attend and to list on the Shock website and/or newsletter.
Employer Name
We may use your Employer Name on digital and print communications sent to you by SSF on name badges at SSF programs that you attend and to list on the SSF website and/or newsletter.
We may use your email to send you communications regarding Shock news, updates, information on programs, products, services, and dues renewal notices.
Employer Phone
Your employer phone may appear in the SSF directory. Depending on your communication preferences, SSF may contact you on your employer phone regarding Shock information.
Mobile Phone
Your mobile phone may appear in the SSF directory. Depending on your communication preferences, Shock may contact you on your mobile phone regarding dues or other Shock information.
Address
We may use your address to deliver communications sent to you by SSF. It may be reported in aggregate (e.g. the number of SSF participants in your state) when reporting on member demographics and analyzing participant trends.
Credit Card Information
Your credit card information is used when purchasing products or services from SSF, including registering for events. Shock collects online payments and works with a third-party payment processor.
IP Addresses
We use IP addresses to analyze trends, administer the site, track user movement, and gather broad demographic information for aggregate use.
How We Collect Personal Data
In general, a visitor will know when Personal Data is being collected because they will have to fill out a form or has emailed the organization. In addition, we may collect Personal Data through your use of the website(s), any apps, social media, registration platforms or any discussion boards or chat rooms. This includes the collection of IP addresses.
Personal Data is also required in connection with registering within the website. In addition, Personal Data will be requested in connection with event activities and registration, purchasing products or services, requesting additional information, signing up for newsletters, submitting a program application (e.g., award, certification, etc.), and/or submitting questions through these sites.
SSF does not knowingly collect or use any Personal Data from users under 13 years of age.
Cookies
A cookie is a piece of data stored for varying amounts of time on the user’s hard drive containing information about the user. Shock may use cookies in order to collect certain information about you, such as IP addresses (the Internet address of a computer), domain names (e.g., whether you are logged on from a .com, .gov, or .edu domain) and the type of computer and operating system being used. We may also use cookies to identify your computer when you revisit our website or to recall your authentication information. We may collect such information in order to better operate the website so as to enhance your experience while using the website. You have the option of setting your computer to disable cookies or to alert you when cookies are being used. If you choose to disable cookies, please be aware that portions of the website may not function properly.
How We Share Information
SSF may provide personal information to third party agents that have been hired to help provide a request good or service or to facilitate us in providing our services to you. This may include payment processors, foundation system providers, off-site venues, Shock newsletter publishers, website analytics, participant analyses, and/or update on programs and services. We also share data with exhibitors and sponsors at our conference. Unless directed otherwise at the time of collection, we may also share collected personal information with third parties. Visitors may opt-out from the sharing of collected information by contacting us.
SSF reserves the right to disclose without notice any information in its possession if required to do so by law, to protect or defend Shock’s rights or property, or to respond to any emergency.